Chapter Meetings

Indexing Names — January 19, 2019

Place: Hilton Garden Inn, 1620 Prince Street, Old Town Alexandria, VA

Topic: Full-day workshop on indexing names

Enid L. Zafran, one of our long-time members and a well-known indexer, will give a full-day workshop on the topic of Indexing Names.  No matter what field of indexing you specialize in, no matter how long you have been an indexer, names always present a challenge.

Enid will consider names indexing from three aspects:

  • the strategies to make them into index entries,
  • determining when a name is “indexable,”
  • the correct formatting and sorting of names of various types.

There will be hands-on exercises during the day (no laptop or software required).

This workshop was given for the first time in Chicago in October 2018, and participants commented:  “Enid covered so many different naming principles that challenged us and illuminated our knowledge. Everyone who attended was enthralled with the presentation from this veteran indexer.”

In order to be assured of a spot at this meeting, timely registration is needed. You will receive confirmation of your registration.

Fees: ASI members: $89.00; non-ASI members: $120.00 (includes light breakfast, lunch, and afternoon break)

Registration is open until 1/11/19.

Please make checks payable to ASI and mail along with the completed registration form found below to:

Connie Binder, 332 Compton Ave., Laurel, MD  20707-4345

For questions about the seminar, please contact Enid Zafran at

ASI or other indexing society member 2019? Please check one: _____ Yes _____ No
Address: ______________________________________________________
Email: __________________________________________
Cell Phone: _______________________
Need Vegetarian Lunch:  Yes ____ No _____


Please note: The following announcement is for a past event.

MSA Chapter Meeting — March 25, 2017

Time: 1 to 5 pm followed by dinner

Place: Hilton Garden Inn, Old Town Alexandria, VA

Topic: Index Editing

We are planning to devote an afternoon to discuss editing techniques for indexes.  Each attendee is asked to think about how they edit and what “tricks” they have developed to save time and improve the final index.  We will all share our expertise!

Our guest speaker, Carol Roberts (a long-time indexer from Milwaukee) edits a scholarly index in 30 minutes.  Yes, you read that right, 30 minutes!  She will share with us how this is possible in  a step-by-step process she has developed that significantly cuts editing time. Her tips include:

  • when to do your editing (while keying in vs. at the end),
  • suggestions for flagging entries to be edited later, and
  • a line-by-line systematic final edit.

Although Carol will demonstrate her techniques using CINDEX, the concepts are not platform-specific and are adaptable to any of the professional indexing programs.

As time permits, Carol will also tell us about her marketing techniques and experiences using LinkedIn.  For those who are not familiar with Carol’s talks and articles on marketing, she has a lot of good advice and in the past year developed a successful campaign to use this social media platform to expand her client base.

There will be a short business meeting for the chapter.

Refreshments will be provided during the meeting.  Following the meeting we will host a dinner for all attendees who sign up.  The dinner location Vasos (on King Street) is walkable from the hotel and the registration fee includes your choice of dinner entree, beverage (non-alcoholic), and dessert.

Registration is open until 2/18/16.

In order to be assured of a spot at this meeting, timely registration is needed.  You will receive confirmation of your registration.

Fees:  ASI members:  $30.00;  non-ASI members:  $40.00

Please make checks payable to  MSA-ASI and mail along with the completed registration form found below to:

Julie Cursi at 47 Hobbit Lane, Finleyville, PA, 15332.

Questions? Contact Enid Zafran,


 ASI or other indexing society member 2017? Please check one:   _____ Yes    _____ No

Address: ______________________________________________________

Email: __________________________________________ Cell Phone:  _______________________

Will attend dinner:  Yes         ____           No     _____


Please note: the following information is for a past event.

Schedule for the ASI East Coast Regional Conference

Theme:  Indexers, Still Standing After All These Years!

Location:  Arch Street Meeting House
320 Arch Street, Philadelphia, PA 19106
Chapters Sponsoring:  New England, New York City, Western New York, & Mid- and South-Atlantic

Tentative Schedule:
November 11,  2016

  • Welcome and Announcements: 9 — 9:15 AM
  • Session 1: 9:15 — 10:15 AM:  Frances Lennie, Rumors of Our Demise Are Greatly Exaggerated
  • Session 2: 10: 30 — 11:30 AM:  Three-Year Plan for New Indexers (Panel:  Eve Morey Christiansen, Rebecca McCorkle, Linnea Dwyer)
  • Session 3: 11:45 AM — 12:15 PM:  A Packager’s View of Indexing (Pat Carlson, Alexander Street Press)
  • Lunch: 12:15 — 1:15  PM (Bag lunches & bottled water will be provided)
  • Session 4: 1:15 — 2:30 PM:  Combining Indexing with Other Jobs (Panel:  Donna Shear, Joan Shapiro, Pilar Wyman)
  • Session 5: 2:45 — 3:45 PM:  Abstracting/Tagging Documents for the World Bank (Enid Zafran)
  • Business Meetings: Each chapter will hold a brief business meeting following the conclusions of sessions on November 11.

November 12, 2016

  • Session 6: 9 — 10 AM:  Term Selection for Indexing Efficiency (Kate Mertes)
  • Session 7: 10: 15 — 11:15 AM:  New Tool for Embedded Indexing (David Ream, Leverage Technologies)
  • Session 8: 11:30 AM — 12:15 PM:  A Large Press’s View of Indexing (Rick Stinson, Oxford University Press)
  • Lunch: 12:15 — 1:15 PM (Bag lunches & bottled water will be provided)
  • Session 9: 1:30 — 2:15 PM:  A University Press’s View of Indexing (Alison Anderson, University of  Pennsylvania Press)
  • Session 10: 2:30 — 3:45 PM:  Trends in Niche Areas – Legal, Medical, Trade Books, Scholarly (Kate  Mertes, Connie Binder, Pilar Wyman, Enid Zafran)

Cost for ASI members is $180.00
Cost for non-ASI members is $225.00

Questions can be directed to Enid Zafran,
For registration details, please contact Julie Cursi,



Please note: The following announcement is for a past event.

ASI East Coast Regional Conference

Date: November 11-12, 2016
Time: 9:00 am to 5:00 pm
Location: Arch Street Meeting House, 320 Arch Street, Philadelphia, PA

Presented by the Mid-and-South Atlantic, New England, New York City and Western New York Chapters of the American Society for Indexing.  The theme of the conference, with a nod to Mark Twain, is “Still Going Strong: Rumors of Our Death are Greatly Exaggerated.”  Two days of presentations will include:

  • A 3-year path to a successful indexing business – panel presentation
  • Current state of indexing specialties – medical, legal, textbooks and scholarly
  • Combining indexing with other services – editing, proofreading, etc.
  • Abstracting and tagging using taxonomies
  • Publisher’s/packagers view of the current state of the publishing business and its evolution concerning indexing.  Representatives from Oxford University Press and the University of Pennsylvania Press will be presenting.
  • Selection of terms for efficient indexing
  • Embedded indexing using IXMLembedder™ – a software tool that will embed index entries created in CINDEX or Sky Index into Word, InDesign, or XML documentjs.

Speakers currently scheduled to appear include Pilar Wyman, Donna Shear, Enid Zafran, Pat Carlson, Kate Mertes, Dave Ream, Frances Lennie, Rebecca McCorkle, Eve Morey Christiansen, Joan Shapiro, Linnea Dwyer, and Leoni McVey. More will be announced as schedules are finalized, as will registration information.

Registration fee for ASI members $180.00; non-members $225.00. Lunch is included both days.  Attendance is limited to 35 individuals.

The Arch Street Meeting House is located in historic Philadelphia within waling distance to Independence Hall, the Betsy Ross House and the Liberty Bell.  Hotels near the meeting venue include the Wyndham Historical District, Hotel Monaco Philadelphia, Holiday Inn Express, and the Four Points by Sheraton.

For questions, please contact Enid Zafran at



Please note: the following announcement is for a past event.

Customer Relations for Indexers

Date: March 11, 2016
Time: 1:30 – 5:00 pm
Location: Alexandria, VA 22314

The topic of this meeting focuses on the special situations that come up with indexing clients.  Enid Zafran will lead a discussion on

  • setting a price,
  • getting paid,
  • handling client lists of terms,
  • responding to client criticisms,
  • repagination revisions,
  • dealing with subcontractors,
  • indexer errors, and
  • deadline issues.

All levels of indexers, from beginners to advanced, will benefit from participating.  Not only will business topics be addressed, but indexing methods will be included.

Of special note, attendess will receive copies of forms Enid has developed for use in her own successful indexing business.  The forms cover various interactions with clients, including creating contracts and responding to client requests.  A brief MSA Chapter business meeting will also be held.

Light refreshments will be served at the meeting and are included in the registration fee.  Dinner at a nearby restaurant will be arranged for those who are able to stay after the meeting.  (Cost of dinner is not included in registration fee.)

Fee for ASI members: $20.00
Fee for non-ASI members: $30.00
Please sign up by March 1, 2016 by contacting Judy McConville at for venue location and instructions for registration.



Please note: the following announcement is for a past event.

Please join the Mid- and South-Atlantic Chapter of ASI for a networking luncheon at 12:30 p.m. on March 28, 2015 in Pittsburgh, PA

We’ll be getting together at the Sonoma Grille at 947 Penn Avenue in downtown Pittsburgh. Situated in the cultural district and next door to the Marriot Courtyard Hotel, the Sonoma is a West Coast kitchen and wine bar. This is an informal lunch without a set agenda. Each attendee is responsible for his or her lunch cost. Several events and meetings are happening in Pittsburgh that weekend, so you might want to extend your stay in the city. The American Copy Editors are holding their annual meeting at the Wyndham Grand Hotel and the Society for Applied Anthropology is meeting at the Omni William Penn. For those interested in fiber arts, the Pittsburgh Knit and Crochet Festival is happening around the corner from the restaurant at the Westin Convention Center and the Three Rivers Quilters are holding their annual show at the Circuit Center on Pittsburgh’s South Side.

The Sonoma Grille is located 0.2 miles from the Amtrak, Greyhound and Port Authority light rail subway stations. Valet parking is available and public parking garages are nearby.

Please contact Judy McConville at or 724-813-0693 with questions and to reserve your spot.